Recruitment

We don’t hire often but when we do, we’re looking for creative individuals from all and any background to join our team, deliver our charity’s exciting mission and make a difference to our different communities.

We are deeply committed to inclusion and diversity, and strongly encourage female applicants and those from diverse backgrounds including black and minority ethnic communities, and people with disabilities.

We’re a small, hardworking and diverse team that has battled through adversity to create an award-nominated museum. We are creative problem solvers who believe in crafting fun and educational experiences that enrich our different communities’ lives. We’re passionate about our art form but don’t expect everyone to have deep knowledge of videogames. We’re adaptable and open to new ideas. We’re committed to diversity and inclusion in everything we do. We’re looking for committed creative people to help build our organisation from this start-up phase towards a sustainable future.

Please find details below of roles that are currently available:

 – Head of Finance, The BGI

 – Programme Manager, The National Videogame Museum

 – Finance Officer, The BGI

——————————

Head of Finance, The BGI

Description
The BGI, charity number 1183530, is looking for a Head of Finance to oversee financial reporting, projections and annual accounts for the charity. The new role will oversee a part-time Finance Officer and will report directly to the Director of Visitor Experience, the Chief Executive Officer and the Trustee Board.

The BGI’s mission 

The charity’s mission is to educate the public about the art, science, history and technology of videogames through running a museum, provision of education and research. Our independent and diverse team of staff, trustees and advisory board works to:

  • Create unique interactive exhibitions about games culture
  • Inspire thousands of schoolchildren in engaging workshops
  • Reveal careers in the UK’s fastest growing creative industry
  • Encourage everyone to play and make games

Working at the NVM

We’re a small, hardworking and diverse team that has battled through adversity to create an award-nominated museum. We are creative problem solvers who believe in crafting fun and educational experiences that enrich our different communities’ lives. We’re passionate about our art form but don’t expect everyone to have deep knowledge of videogames. We’re adaptable and open to new ideas. We’re committed to diversity and inclusion in everything we do. We’re looking for committed creative people to help build our organisation from this start-up phase towards a sustainable future.

Details

Job Title: Head of Finance

Accountable To: Chief Executive Officer and Director of Visitor Experience
Location: The National Videogame Museum, Castle House, Angel Street, Sheffield
Salary: Pro-rata c. £35,000 per annum FTE or offers commensurate with experience
Hours: 18-20
Usual Working Pattern: Flexible

Accountabilities

  1. Maintain highly accurate and up to date accounts and financial records.
  2. Manage and develop internal financial monitoring.
  3. Prepare and deliver monthly management accounts to Executive Board and Trustees 
  4. Prepare year end accounts and prepare for audits by external accountants (Hawsons).
  5. Deliver projections for grant applications and oversee expenditure.
  6. Monitor staff allocations and other expenditure on grant projects.
  7. Manage and mitigate financial risks to the charity.

Responsibilities

Business planning and budget management

  1. Work with the Director of Visitor Experience (DVE) and the Chief Executive Officer (CEO) to produce an annual budget, financial projections and business plan for the charity and its various programmes.
  2. Produce individual project budgets or templates for the Programme Manager as required.
  3. Monitor performance and key risks on an ongoing basis.
  4. Manage the creation of a new trading subsidiary for the charity.

Financial management and reporting

  1. Work with the finance officer and be responsible for the smooth running of the BGI’s accounting system (Xero). 
  2. Oversee the production of monthly management accounts and other reports as needed for presentation at Board meetings. 
  3. Produce monthly cash flows as required. 
  4. Attend Trustee Board meetings and report on progress against budget, cash flow forecast and other metrics as needed. 
  5. Oversee the management of creditors, debtors and supplier relationships. 

Statutory reporting and governance  

  1. Manage the annual accounts and audit process with the external accountants, dealing with audit queries. 
  2. Ensure timely compliance with all Charity Commission reporting requirements including Trustee report, SoFA and other required returns.

Systems and processes  

  1. Maintain, develop and manage comprehensive systems of financial management and control to cover all operations including the National Videogame Museum, Eventbrite events, live events, grant-funded projects and others as needed. 
  2. Develop robust procedures around procurement and asset management, ensure their delivery by the Finance Officer. 
  3. Oversee all aspects of the organisation’s cash flow and banking needs and processes as required. 
  4. Ensure you and the Finance Officer maintain and improve professional knowledge as appropriate

Payroll and pensions

  1. Oversee and sign off monthly payroll and staff expenses run by the Finance Officer.
  2. Ensure compliance with all auto enrollment pension requirements through the provider. 

Fundraising & Research Grants 

  1. Support the preparation of fundraising or research grant bids and reporting by preparing detailed financial information as required. 
  2. Work with the Programme Manager and other members of the team to ensure that activities are appropriately monitored, evaluated and presented for funder, investor or other reports as needed.

Tax, Tax Credits and Gift Aid

  1. Ensure VAT compliance and maximise VAT recovery. 
  2. Ensure PAYE payments are made on time and all other HMRC requirements are complied with. 
  3. Oversee the Finance Officer’s completion and submission of quarterly digital VAT returns.
  4. Oversee the Finance Officer’s completion and submission of monthly Gift Aid claims.
  5. Liaise with the accountant to ensure timely completion of Charity Commission returns, R&D and Museum and Galleries Tax Relief claims. 
  6. Keep abreast of developments to ensure all eligible reliefs including Coronavirus-related reliefs are claimed. 

Essential criteria

Qualification: Qualified accountant with membership of a recognised accounting body.

Knowledge: Charity accounting; Xero; Excel and Google Sheets; budget management; forecasting; Gift Aid; tax relief applications; grant applications.

Experience: At least 5 years working in finance, ideally at a senior level in a charity or more widely the voluntary sector; producing and analysing budgets, financial forecasts and business plans; reporting to Trustee Boards; managing staff and external accountants.

Skills: Outstanding numeracy and literacy skills; risk management; high levels of organisation and keen eye for detail; multi-tasking and prioritisation under pressure; ability to communicate well with stakeholders, management team and staff across departments; ability to learn new skills quickly; capable of working both independently or as part of a team, ideally in a charity or creative industry.

——————————

Applications should be emailed in the form of attached cover letter and CV to jobs@thenvm.org with the subject: Head of Finance Application [your full name]

Please note that applications without a cover letter may not be considered.

The deadline for applications is 17:00 13th November 2020.

Interviews will be held by video call within 3 weeks.

——————————

Programme Manager, National Videogame Museum

Description
The BGI, charity number 1183530, is looking for a Programme Manager to manage the Curatorial team at the National Videogame Museum, ensuring the team delivers high quality exhibitions and events. The new role will be responsible for the Curatorial team’s output, monitoring and development and will report directly to the Creative Director.

The BGI’s mission
The charity’s mission is to educate the public about the art, science, history and technology of videogames through running a museum, provision of education and research. Our independent and diverse team of staff, trustees and advisory board works to:

  • Create unique interactive exhibitions about games culture
  • Inspire thousands of schoolchildren in engaging workshops
  • Reveal careers in the UK’s fastest growing creative industry
  • Encourage everyone to play and make games

Working at the NVM
We’re a small, hardworking and diverse team that has battled through adversity to create an award-winning museum. We are creative problem solvers who believe in crafting fun and educational experiences that enrich our different communities’ lives. We’re passionate about our art form but don’t expect everyone to have deep knowledge of videogames. We’re adaptable and open to new ideas. We’re committed to diversity and inclusion in everything we do. We’re looking for committed creative people to help build our organisation from this start-up phase towards a sustainable future.

Details

Job Title: Programme Manager
Accountable To: Creative Director
Location: The National Videogame Museum, Castle House, Angel Street, Sheffield
Salary: £27,000 – £32,000 per annum, depending on experience
Hours: 40
Usual Working Pattern: Monday to Friday, but likely to require flexible working

Accountabilities
Manage the team to deliver a consistently brilliant and exciting programme, including learning activities, exhibition and collection development, and museum accreditation. 

  1. Ensure the delivery of the programme on time and on budget.
  2. Continuously develop and monitor the programme impact. 

Responsibilities

Programme development and delivery

  1. Work with the Creative Director to develop the vision for the Curatorial programme and its educational goals.
  2. Manage the team’s development of the curatorial programme including exhibitions, the collection, workshops and events.
  3. Develop, manage and adjust the curatorial schedule, including project plans, to ensure on time delivery of the programme.
  4. Oversee the team’s expenditure to ensure projects are delivered within budget, liaising with the finance team.
  5. Work with the CEO and fundraisers to provide information for future grant applications, creating efficient systems to enable this.
  6. Be a conduit for information and effective communication of curatorial projects and exhibitions across the organisation.

People management

  1. Coordinate and project manage the curatorial team in Sheffield and Nottingham by establishing production processes and coordinating actions with other teams.
  2. Manage direct line reports from curatorial, technical and learning teams. 
  3. Mentor staff to develop trainees and oversee the trainees’ development.
  4. Ensure the curatorial team tracks work eligible for Museum and Galleries Tax Credits.
  5. Communicate values, strategies, and objectives; assigning accountabilities; planning, monitoring, training and appraising job results.

Monitoring

  1. Create, manage and deliver a monitoring strategy that reports on nature and impact of projects within the curatorial programme for trustees, grant giving bodies and the public.
  2. Work with the Visitor Experience team to create, deliver and analyse visitor surveys to quantify the museum communities’ response to the programme, using the results to inform future work.
  3. Create case studies which can be used to communicate the impact of the programme on our communities.

Stakeholder management

  1. Coordinate, schedule and contribute to the Museum Advisory Board meetings.
  2. Work to the Creative Director to achieve the museum’s vision, delivering its programme and the charity’s strategic objectives.
  3. Work closely with the Director of Visitor Experience and the VE team to ensure a collaborative approach to the marketing and delivery of the programme, monitoring and impact surveys.
  4. Work with the Chief Executive to provide information for grant proposals and reports.

Essential criteria

Qualification: degree in relevant discipline or demonstrably equivalent level of knowledge and experience
Knowledge: Project management; line management; project development in museums or a related industry (heritage/arts/creative/technology industry); budget management; project management tools
Experience: At least 5 years working in project management and/or development in heritage, creative, technology or equivalent industry; educational and/or public-facing projects; line management; development, management and delivery of high quality products; development of new processes.
Skills: excellent communications skills; leadership and motivation; negotiation; creative skills; multi-tasking and prioritisation under pressure; high level of numeracy and literacy; autonomy; creative problem solving and adaptiveness; working within a creative team or industry; 

——————————

Applications should be emailed in the form of attached cover letter and CV to jobs@thenvm.org with the subject: Programme Manager Application [your full name]
Please note that applications without a cover letter may not be considered.
The deadline for applications is 17:00 13th November 2020.
Interviews will be held by video call within 3 weeks.

 

Finance Officer, The BGI

The BGI, the charity that runs the National Videogame Museum, is looking for an experienced Finance Officer (FO) to maintain the daily and monthly accounting processes, working to the Head of Finance.

The BGI’s mission
The charity’s mission is to educate the public about the art, science, history and technology of videogames through running The National Videogame Museum, provision of education and research. Our independent and diverse team of staff, trustees and advisory board works to:

  • Create unique interactive exhibitions about games culture
  • Inspire thousands of schoolchildren in engaging workshops
  • Reveal careers in the UK’s fastest growing creative industry
  • Encourage everyone to play and make games

Working at the NVM
We’re a small, hardworking and diverse team that has battled through adversity to create an award-nominated museum. We are creative problem solvers who believe in crafting fun and educational experiences that enrich our different communities’ lives. We’re passionate about our art form but don’t expect everyone to have deep knowledge of videogames. We’re adaptable and open to new ideas. We’re committed to diversity and inclusion in everything we do. We’re looking for committed creative people to help build our organisation from this start-up phase towards a sustainable future.

Details
This is a part-time role. Flexible working can be arranged during this period.

  • Department: Operations
  • Accountable to: General Manager
  • Location: The National Videogame Museum, Castle House, Angel Street, Sheffield
  • Salary: £19,000-22,000 FTE pro-rata depending on experience
  • Hours: Part time 20-25 hours per week (as required)

Main Duties and Responsibilities

The part-time role’s responsibilities include:

  • Daily sales and purchase ledger processing
  • Invoice payments and remittance
  • Bank reconciliation, bank payments and deposits
  • General expenses and petty cash management
  • General debtor and creditor control
  • Monthly journal entry
  • Preparation of the monthly management accounts
  • Monthly payroll and online reporting to HMRC and Nest
  • Quarterly VAT returns
  • Monthly Gift Aid submission
  • Produce routine monthly reports and bespoke accounting information as required by the business
  • Be the first line of contact for all account enquiries
  • Liaise with the Head of Finance

Key skills and Requirements

Essential

  • A level or equivalent qualifications with relevant accounts-related qualification or qualified by proven experience in similar position
  • Proficiency in Xero
  • Proficiency in Microsoft Office software especially Excel
  • High level of numeracy and analytical skills
  • Be well organised and possess a keen eye for detail
  • Ability to communicate well with stakeholders, management team and staff across departments
  • Ability to learn new skills quickly
  • Ability to work well under pressure
  • Capable of working both independently or as part of a team
  • Able to work efficiently to meet the demands of the role

Desirable

  • Industry specific knowledge and experience
  • Experience of Google suite including Google Docs

 

To apply 

Email a cover letter and CV to jobs@thenvm.org with the subject: Finance Officer Application – your full name
Application deadline: 12:00 midday, Thursday 19th November
Interviews will be held by video call within 2 weeks of the application deadline.
If you have any questions about the role please email us on jobs@thenvf.org